Agreement to Terms
By accessing and using MCiSmartSpace ("Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not use the Service.
Definitions
- "Service": MCiSmartSpace room management and equipment tracking system
- "User": Any individual with authorized access to the system
- "Institution": Meycauayan College
- "Account": Your individual user profile and access credentials
Eligibility and Account Registration
User Eligibility
- Institutional Affiliation: Must be a current student, faculty, or staff member
- Age Requirement: Must be at least 18 years old or have parental consent
- Good Standing: Must be in good standing with the institution
- Authorized Access: Account must be created by authorized personnel
Account Responsibilities
- Accurate Information: Provide truthful and current information
- Credential Security: Maintain confidentiality of login credentials
- Authorized Use: Use account only for intended purposes
- Prompt Updates: Keep profile information current and accurate
Acceptable Use Policy
Permitted Uses
- Educational Activities: Room reservations for academic purposes
- Equipment Reporting: Legitimate maintenance and issue reports
- Administrative Functions: Authorized management activities
- System Navigation: Normal use of system features and functions
Prohibited Activities
- Unauthorized Access: Attempting to access restricted areas or data
- System Abuse: Overloading or disrupting system operations
- False Information: Providing misleading or fraudulent data
- Harassment: Using system to harass or intimidate others
- Commercial Use: Using system for non-educational commercial purposes
- Security Violations: Attempting to breach system security
Room Reservation Terms
Reservation Rules
- Advance Booking: Reservations must be made at least 1 hour in advance
- Time Limits: Maximum 4-hour reservation periods
- Capacity Compliance: Must not exceed room capacity limits
- Purpose Accuracy: Reservations must reflect actual intended use
Cancellation Policy
- Advance Notice: Cancel at least 30 minutes before start time
- No-Show Policy: Failure to show may result in penalties
- Emergency Cancellations: Contact department admin immediately
Equipment Use and Reporting
Equipment Responsibilities
- Proper Use: Use equipment according to manufacturer guidelines
- Damage Prevention: Take reasonable care to prevent damage
- Immediate Reporting: Report issues as soon as discovered
- Accurate Descriptions: Provide detailed and truthful problem reports
User Conduct and Responsibilities
- Respectful Communication: Interact professionally with all users
- Policy Compliance: Follow all institutional and system policies
- Privacy Respect: Respect privacy of other users and their data
- Confidentiality: Maintain confidentiality of sensitive information
Privacy and Data Protection
We collect only information necessary for system operation. Data is used to provide and improve services, send notifications, and ensure security. For complete details, please see our Privacy Policy.
Disciplinary Actions and Penalties
Violation Consequences
- Warning System: Progressive warnings for minor violations
- Temporary Suspension: Account suspension for serious violations
- Permanent Termination: Account termination for severe violations
- Institutional Discipline: Referral to institutional disciplinary processes
Limitation of Liability
Service provided "as is" without warranties. Institution not liable for indirect or consequential damages. Users responsible for their own actions and decisions.
Contact Information
Terms Inquiries: mcismartspace@gmail.com
Technical Support: IT Helpdesk
Hours: Monday - Friday, 8:00 AM - 5:00 PM
Acknowledgment
By using MCiSmartSpace, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.
